Build a timetable around real users
Explain when each group is present and whether existing bathrooms remain open. Describe any areas separated from the main gathering. Those details help the rental conversation address useful placement and facilities rather than treating the public programme as the only occupied period.
Name the person handling the final visit
An organiser may leave while volunteers finish clearing the site. Agree who keeps supplier access available and confirms pickup. Review washing and service needs in advance so the plan remains workable after the busiest part of the day has passed.