Describe crowd movement through the programme
Give the rental contact attendance expectations, opening hours and likely busy breaks. Explain separate vendor, staff or audience areas that may need their own convenient facilities. A total ticket figure does not establish when queues form or which bathrooms are available to each group.
Arrange attention during occupied hours
Discuss supplies and servicing with the organiser while planning access around the public. Review how concerns are reported and who keeps the route clear. Rental equipment is part of the event plan, not a substitute for the permissions and site-management arrangements the gathering requires.
Equipment and service details to compare
Plan for peaks and separate audiences
A festival may involve changing audiences, vendors, performers, volunteers and setup crews. Describe the programme and the locations where people gather rather than treating the total attendance as one stationary group. Ask the rental contact to review distribution, accessible options and washing together with the proposed number of toilets.
Manage the final handover
Agree who is responsible when gates, barriers and other hire equipment are removed. Keep restrooms available for staff until the agreed last period of use. Request collection and confirm access; the published closing time does not itself instruct the supplier to collect.